Using Fathom with Calendly

Never miss a beat with Fathom on your Calendly meetings! Fathom joins your scheduled meetings automatically – no manual invites, no extra clicks, just effortless recording and summaries.

To make sure Fathom joins your scheduled Zoom calls, your calendar event needs two things:

• At least one attendee

• A Zoom link

By default, Calendly doesn’t add invitees as actual calendar attendees. Instead, their info lives in the event description, which means Fathom doesn’t “see” them.

To ensure Fathom joins your Calendly calls moving forward:

1. Log in to Calendly

2. Click to Edit on your event type

3. In the Notifications & Cancellation Policy section:

   • Select Calendar Invitations (not Email Confirmations)

4. Click Save & Close

This ensures your invitees are added to the calendar event directly, and Fathom knows it should join the call as expected.

If you’re using Calendly’s default settings, Fathom will still join your call, but it’ll show up as an Impromptu meeting since no attendees are officially on the calendar event. This means you'll also need to click "Skip and Start Recording" to capture the meeting content.

To avoid that, you can manually add your personal email address as an attendee to each event. This gives Fathom what it needs to join and record the meeting without any additional clicks.