Using Folders

Users on Team Edition can easily organize calls by adding them to folders!

Note that to use Folders, you must be subscribed to Fathom Team Edition or Team Edition Pro - Folders are not currently available to users on individual Free or Premium licenses.

1. Click on a call in Fathom.

2. Under the call title, click Add to Folder.

3. Create a New Folder or select an existing folder to add the call to.

You can determine if a folder should be Private (No Team Visibility) to you, Visible to your team, Visible to Multiple Teams, or Visible to All Teams.

By default, folders are set to Private. To update this, navigate to the folder (see Locating Folders below) and find the drop-down in the upper right-hand corner.

Any changes made will take effect immediately.

• When a call is added to a folder, it inherits the folder’s sharing permissions.

  • If an individual call is set to Private but is inside a shared folder, it will still be visible to all teams with access to that folder.

  • Changes stay in sync - removing a call from a folder reverts its visibility to its previous state.

  • You cannot change an individual call's visibility if it's in a folder - it will always inherit the folder's permissions. To make changes, first remove the call from the folder.

• Setting a folder to "Visible to Sales Only" allows all Sales team members to access the folder. This setting is also reflected in the sharing modal.

• Adding two or more teams in the sharing modal updates the visibility to "Visible to Multiple Teams."

Example Scenarios:

1. Adding a Call to a Folder → The call adopts the folder’s permissions.

2. Removing a Call from a Folder → The call reverts to its last standalone visibility setting.

3. Manually Sharing a Call → If a call is shared with a team before adding it to a folder, removing it from the folder will retain that specific team access.

• Anyone can add a call to a folder as long as they have access to the call and the folder is shared with either all teams, their specific team, or multiple teams, including theirs.

• Only the Folder Admin can update visibility settings or delete the folder.

• If you're a team member or not an admin, you won’t be able to delete the call or remove it from the folder.

Once a Folder is created, you can access it by going to https://fathom.video/folders, or you can also navigate to the Folders tab!

Folders have unique URLs, allowing them to be bookmarked in your web browser!