Auto-Share with Internal Attendees
The Auto-Share with Internal Attendees setting allows Fathom to consistently share meeting summaries and recordings with your teammates, regardless of your personal auto-share preferences.
🗒️ Note: This setting is only visible if you have enabled Single Bot per Meeting in your workspace settings.
💡 What happens when it's enabled?
When Auto-Share with Internal Attendees is turned on, Fathom:
Overrides your personal auto-share settings
Automatically shares the summary and recording with teammates
Grants standard access permissions to any team attendees
Guest attendees still follow your auto-share preferences from the Settings page.
📩 Auto-Share Behavior by User Setting (When Auto-Share with Internal Attendees is Enabled)
User Setting | Guest Attendees | Teammate Attendees |
|---|---|---|
Auto-share: Nothing | No email, no access | Summary + Recording email, Standard access |
Auto-share: Summary Only | Summary email only | Summary + Recording email, Standard access |
Auto-share: Summary & Recording | Summary + Recording email, Limited access | Summary + Recording email, Standard access |
🔧 What happens when it's disabled?
When Auto-Share with Internal Attendees is disabled, your personal settings determine what each attendee receives:
Auto-share: Nothing → No email or access (for anyone)
Auto-share: Summary Only → Summary email only (no access to recording)
Auto-share: Summary & Recording:
Teammates get Summary + Recording with Standard access
Guests get Summary + Recording with Limited access
📌 Important: Regardless of this setting, anytime you manually share a meeting (e.g., by clicking the "Share" button), teammates will always be granted standard access permissions.
🔁 Other Sharing Scenarios
Regardless of the Auto-Share with Internal Attendees setting, when you click "Send to Attendees" manually from the call page, teammates will always receive standard access.
⚠️ The Access Request still grants limited access to all requesters, including teammates.
✅ Requirements for Auto-Sharing
The meeting must have enough speaker participation to trigger automatic note generation.
The attendee must be part of your Team Edition account.